Why join us?
Our purpose is to design for the good of humankind. It’s the ideal we strive
toward each day in everything we do. Being a part of MillerKnoll means being a
part of something larger than your work team, or even your brand. We are
redefining modern for the 21st century. And our success allows MillerKnoll to
support causes that align with our values, so we can build a more sustainable,
equitable, and beautiful future for everyone.
GENERAL PURPOSE
The Executive Assistant 3 will independently perform advanced, diversified, and
confidential administrative support and project management activities for the
Leadership Team (LT). May assist one or more leadership team members and their
direct team in a staff capacity by handling a wide variety of situations
involving administrative office functions, relieving LT members of all
administrative detail. Will receive oversight and guidance from the executive
administrator to the CEO. Performs all duties in a highly confidential and
professional manner.
Essential Functions
* Effectively and professionally interacts with a variety of internal and
external people at all levels of the organization including the client
experience team with LT coverage for customer meetings.
* Handles multiple project and administrative tasks simultaneously in a fast
paced environment. Anticipate and manipulate outcomes for continuous
improvement. Continuously learns.
* In the absence of the executive(s) may advise others of the executive’s views
on policies or issues and may independently initiate activities and responses
on the behalf of the assigned executive leader(s).
* Maintains and updates administrative records; processes and tracks expense
information related to leader/department activities; manages budgets.
* Manage an extremely active calendar of appointments; ensure that the LT
member stays on track during their day; prioritize meeting requests and
handle conflicts or scheduling changes proactively.
* Manage Team Events, Monthly All-Hands meetings, Activities and Projects.
* Operates standard office equipment, personal computers utilizing standard and
advanced office automation software, and mobile telecommunication tools.
* Participate in the quarter-end Committee and quarterly Board material
compilation process.
* Plan and coordinate complex administrative assignments and special projects
within and/or across functional areas; conduct research, gather, organize,
and assess information, and develop and prepare recommendations.
* Provide backup and coverage for other EA’s, as needed.
* Schedules travel arrangements both international and domestic, meetings and
related set up arrangements.
* Screens telephone calls, visitors and correspondence of a highly critical
business nature; resolves routine and complex inquiries as appropriate.
* Serves as a trusted resource and confidant to executive(s) and their teams.
* With the highest degree of accuracy and detail, prepares routine and
non-routine correspondence, memoranda, reports, material for presentations
and other documents as appropriate. May compose documents for executive
review and approval.
* Work closely and effectively with LT member to keep them well informed of
upcoming commitments and responsibilities, following up appropriately.
* Works with highly confidential and proprietary information.
* Performs additional responsibilities as requested to achieve business
objectives.
Qualifications
To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative
of the knowledge, skill, and/or ability required. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential
functions.
Education/Experience
* Bachelor’s degree in business or related field, or equivalent experience.
* 7-10 years of administrative support experience.
* 5+ years of experience supporting executive-level positions.
Skills And Abilities
* Excellent organization, time management, and decision making skills.
* Ability to ‘read the room’, to manage up, down, and sideways and communicate
information, ideas, procedures, and process in a logical sequence.
* Exceptional interpersonal skills; written and verbal communication skills.
* Excellent personal computer skills and knowledge of office automation
software and communication tools currently used in the MillerKnoll office
environment.
* Proven expertise handling detailed work in an independent, professional, and
confidential manner.
* Demonstrated ability to handle multiple assignments simultaneously in time
critical situations, with an ability to prioritize work.
* Demonstrated ability to be flexible in conducting work activities under
continually changing schedules, business conditions, and priorities.
* Demonstrated ability to support multiple senior executives.
* Ability and willingness to travel as needed to achieve business objectives.
* Demonstrated ability to demonstrate high levels of integrity, influence and
serve as a trusted confidant.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions. Must be able to perform all essential functions
of the position with or without accommodations.
Who We Hire?
Simply put, we hire qualified applicants representing a wide range of
backgrounds and abilities. MillerKnoll is comprised of people of all abilities,
gender identities and expressions, ages, ethnicities, sexual orientations,
veterans from every branch of military service, and more. Here, you can bring
your whole self to work. We’re committed to equal opportunity employment,
including veterans and people with disabilities.
This organization participates in E-Verify Employment Eligibility Verification.
In general, MillerKnoll positions are closed within 45 days and are open for
applications for a minimum of 5 days. We encourage our prospective candidates to
submit their application(s) expediently so as not to miss out on our
opportunities. We frequently post new opportunities and encourage prospective
candidates to check back often for new postings.
MillerKnoll complies with applicable disability laws and makes reasonable
accommodations for applicants and employees with disabilities. If reasonable
accommodation is needed to participate in the job application or interview
process, to perform essential job functions, and/or to receive other benefits
and privileges of employment, please contact MillerKnoll Talent Acquisition at
careers_help@millerknoll.com.
